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Privacy Policy

The World Federation of Societies of Anaesthesiologists (WFSA) is committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website and by providing us with your personal information, you consent to the collection and use of any information you provide in accordance with this policy.

Any questions regarding this Policy and our privacy practices should be sent by email to comms@wfsahq.org or by writing to WFSA Secretariat, 21 Portland Place, London, W1B 1PY. Alternatively, you can telephone 020 763 18880.

How do we collect information from you?

We obtain information about you when you use our website, for example, when you contact us about products and services, to make a donation, to join the SAFE-T Network or if you register to receive one of our weekly newsletters.

What type of information is collected from you?

The personal information we collect might include your name, email address, country, and information regarding what pages are accessed and when, and on what kind of devise. If you make a donation online or purchase a product from us, your card information is not held by us, it is collected by Charity Checkout, our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, as explained below. If you apply to one of our education programmes or for a research or innovation grant, your information is held by us and by Awards Force, our third party application system, as explained below.

How is your information used?

We may use your information to:

  • Process a donation that you have made
  • Process your application for a scholarship, fellowship or grant
  • To carry out our obligations arising from any contracts entered into by you and us
  • Seek your views or comments on the services we provide
  • Notify you of changes to our services
  • Send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities, promotions of our associated companies goods and services

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who has access to your information?

We will not sell or rent your information to third parties nor will we share your information with third parties for marketing purposes.

Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process applications, to process donations and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the WFSA for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Third Party Product Providers we work in association with: We work closely with various third party product providers to bring you a range of quality and reliable services. When you enquire about or purchase one or more of these products, the relevant third party product provider will use your details to provide you with information and carry out their obligations arising from any contracts you have entered into with them. In some cases, they will be acting as a data controller of your information and therefore we advise you to read their Privacy Policy. These third party product providers will share your information with us which we will use in accordance with this Privacy Policy.

Third party providers used by the WFSA

When you are using our secure online donation pages, your donation is processed by Charity Checkout, a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact us.

When you are applying for a scholarship, fellowship or grant opportunity, your application is processed by Awards Force, an award management software for organisers of awards, grants, scholarships and pitch competitions to manage entry, judging and award of results.

When you sign up to receive our newsletters (including the general newsletter, ATOTW/UIA alerts) or to the SAFE-T Network, your details are processed by MailChimp, a marketing automation platform and an email marketing service.

When you complete an online survey on our website, your data will be processed by SurveyMonkey or RedCap, both professional, secure web applications for building and managing online surveys and databases.

When you complete an online quiz based on an ATOTW tutorial, your data will be processed by ProProfs, a knowledge management software for quizzes, tests, training, flashcards, and knowledge base.

We will regularly update this section of our privacy policy to ensure we are transparent about all of the third party providers we use as part of our services.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the vital work we do to improve access to safe anaesthesia globally, then you can let us know at any time by emailing comms@wfsahq.org or by unsubscribing via the unsubscribe button found at the bottom of all our email newsletters.

We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: comms@wfsahq.org or 020 763 18880.

How you can access and update your information

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: comms@wfsahq.org. You also have the right to ask for a copy of the information WFSA hold about you.

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected by the Third Parties outlined above. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Use of 'cookies'

Like many other websites, the WFSA website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit the Information Commissioner’s Office (ICO) webpage on cookies. Turning cookies off may result in a loss of functionality when using our website.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in May 2018.